Meeting design

We do not just organise conferences, we also shape the content and experience with you. Our focus is on developing creative congress designs that cater to your specific needs. Whether you are looking for a traditional congress format or want to explore unique congress concepts, we have the expertise to guide you and realize your vision.

Our project managers are trained in meeting design: the development of unique conference concepts with attention to purpose, content, form, and experience. This approach fosters engagement and ensures meaningful, engaging conference experiences. Each Meeting Design is unique, offering guidance to all involved parties during its implementation. We assist our clients in achieving their objectives and organise conferences with impact in collaboration with you. This results in clarity, a streamlined process, cost-effectiveness, and a sustainable partnership that can last for years.

Your vision is our starting point. It begins with your idea of what the conference should look like in broad terms. If you are still in the exploratory phase, where the target audiences or the setup are not yet fully defined, we are ready with advice. Then we focus on the desired behaviour and experiences we want to evoke in the participants. In this way, we jointly shape a programme that includes aligning programme elements for days filled with knowledge exchange, networking, reflection, and interaction. We continually assess ideas for impact and feasibility, thus selecting purposeful and realistic concepts.

Meeting Design Tool from Congress by Design in action

About our tool

Since 2022, we have been using our unique Meeting Design Tool as a central part of our approach to create creative conference designs and interactive conference experiences. With this unique Meeting Design Tool, we bring your vision to life and create a conference that not only informs but also leaves a lasting impression.

Meeting Design Tool creating sparks, strategy and cohesion

Marije Sant, Senior Project Manager and Team Lead at Congress by design, shares her enthusiasm for the Meeting Design Tool, which makes each conference unique and engaging. She explains how this tool transforms conferences into interactive experiences that perfectly meet the attendees' needs, stating, "We literally map out the conference using questions, visualisations, and tasks." Creative collaboration and innovative ideas make every meeting unforgettable, ensuring everyone from speakers to attendees is more engaged and gains more from the conference.

Read the interview with Marije