Our responsibilities included project management, participant registration, accommodation, financial administration, exhibitor and sponsor coordination, branding, signage, the congress app and on-site management. Every operational decision was made to support a smooth participant experience and create the conditions for meaningful scientific exchange.
As the congress continued to grow, flexibility became increasingly important. At the same time, programme updates, exhibitor requests and logistical changes called for close coordination between the organising committee, local suppliers and the audiovisual partner. For the first time, delegates used an official congress app with access to the scientific programme, speaker information, exhibitor details and practical updates. Together with EFCLIN, we also reviewed the sponsorship strategy through a meeting design session. Refining the sponsorship structure and pricing created greater value for partners and strengthened the commercial foundation of the congress. Sustainability remained an integral part of the approach. The printed programme was replaced by the digital app, digital branding solutions reduced printed materials, and local suppliers were selected whenever possible.
